Transaction Categories

Transaction categories organize your financial data for reporting, tax compliance, and business insights.

Route Information

Route	Description
`/transactions/categories`	Category list and management
`/transactions/categories?createCategory=true`	Create category modal

Accessing Categories

Navigate to Finances > Transactions > Categories or go directly to /transactions/categories

Understanding Categories

Purpose

Function	Benefit
Organization	Group related transactions
Reporting	Generate income/expense breakdowns
Tax Preparation	Associate tax treatments
Accounting Sync	Map to external systems

Category Types

Type	Description
Income	Revenue and money received (green)
Expense	Costs and money spent

Table Columns

Column	Description
Name	Category name with color and hierarchy
Tax Type	Associated tax treatment
Tax Rate	Percentage for calculations
Classification	Accounting classification
Account Type	Linked account type
Linked Account	Connected accounting account
Actions	Edit and delete options

Classification Colors

Classification	Color
Asset	Blue
Liability	Orange
Equity	Purple
Revenue	Green
Expense	Red

System Categories

Categories with a System badge are built-in defaults that cannot be deleted.

Managing Categories

Creating a Category

Click Add Category
Enter name (required)
Set color
Add description (optional)
Select parent category for hierarchy (optional)
Configure tax type and rate
Click Save

Bulk Creation

Click Bulk Add
Enter categories in bulk format
Click Create All

Editing

Click actions menu on category row
Select Edit
Update fields
Click Save

Deleting

Click actions menu
Select Delete
Confirm

System categories cannot be deleted.

Category Hierarchy

Parent and Child Structure

Vehicle Expenses (Parent)
  |- Fuel
  |- Insurance
  |- Repairs

Expanding and Collapsing

Click chevron icon to expand/collapse parent categories
Child categories are indented

Creating Child Categories

Create or edit a category
Select Parent Category
Save

Tax Configuration

Tax Types

Tax Type	Description
GST	Goods and Services Tax
VAT	Value Added Tax
No Tax	Tax-exempt items

Tax Rate

Set percentage rate: standard (10%, 20%), reduced (5%), or zero.

Accounting Integration

Account Classification

Classification	Purpose
Asset	Resources owned
Liability	Debts owed
Equity	Owner’s stake
Revenue	Income earned
Expense	Costs incurred

Linked Accounts

When integrated with accounting software, categories link to specific chart of accounts showing:

Account number and name
Currency
Current balance

Default Categories

Income

Category	Description
Sales	Product and service sales
Service Revenue	Labor and consulting
Interest Income	Bank interest

Expense

Category	Description
Advertising	Marketing costs
Equipment	Tools and machinery
Payroll	Wages and salaries
Rent	Facility costs
Utilities	Power, water, internet

Best Practices

Structure

Keep names clear and concise
Limit hierarchy to 2 levels
Review and consolidate periodically

Tax Compliance

Assign correct tax types
Verify rates match regulations
Document tax decisions

Maintenance

Review uncategorized transactions weekly
Archive unused categories
Audit usage quarterly

Troubleshooting

Verify category is not deleted
Check type matches transaction
Refresh the page

Auto-Categorization Not Working

Review category rule conditions
Check rule is enabled
Test with manual categorization

Sync Issues

Verify linked account exists
Check integration connection
Review mapping conflicts

Back to Transactions | Back to Finances