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Time Tracking

Time tracking in Taskr helps you accurately capture work hours, manage timesheets, and generate payroll and billing data.

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Time Tracking Overview

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Two Methods

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Key Features

• Real-time timer with start/stop
• Manual time entry
• Job linking
• Break tracking
• Approval workflow
• Export for payroll

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Using the Time Tracker

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Accessing Time Tracker

Navigate to Operations > Time Tracker or /tracker

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Starting a Timer

1. Click Start Timer
2. Select the job you’re working on (or “Non-job time”)
3. Add a brief description
4. Timer starts automatically

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While Timer Running

The timer shows:

• Elapsed time
• Current job/task
• Quick controls

Actions available:

• Pause: Temporarily stop (for breaks)
• Resume: Continue after pause
• Stop: End the time entry
• Add Note: Add details while working

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Stopping the Timer

1. Click Stop Timer
2. Review the time entry:
   • Start and end times
   • Total duration
   • Job assignment
   • Description
3. Make any adjustments
4. Click Save

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Timer from Job Detail

You can also start timers from within jobs:

1. Open a job
2. Click Start Timer or the timer icon
3. Timer starts linked to that job
4. Access timer controls from header or Time Tracker

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Manual Time Entry

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When to Use Manual Entry

• Forgot to start timer
• Entering time for previous days
• Offline work
• Batch entry at end of day

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Creating Manual Entries

1. Go to Time Tracker or Timesheets
2. Click Add Time Entry
3. Fill in details:
   • Date: When work occurred
   • Start Time: When you started
   • End Time: When you finished
   • Duration: Calculated automatically
   • Job: Link to job (optional)
   • Description: What you did
4. Click Save

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Quick Entry

For faster entry:

1. Enter duration only (e.g., “2h 30m”)
2. System sets start time based on your last entry
3. Adjust if needed

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Time Entry Fields

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Required Fields

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Optional Fields

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Time Categories

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Billable vs Non-Billable

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Time Types

Configure time types for your organization:

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Working with Timesheets

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Accessing Timesheets

Navigate to Operations > Timesheets or /timesheets

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Timesheet Views

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Weekly Timesheet Entry

1. Go to Timesheets
2. Select the week
3. Enter time for each day:
   • Click a day cell
   • Enter duration or times
   • Add job link if applicable
4. Save entries

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Timesheet Summary

The summary shows:

• Total hours per day
• Weekly total
• Billable vs non-billable split
• Overtime calculation

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Timesheet Approval

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Submitting Timesheets

When ready for approval:

1. Review all entries for accuracy
2. Click Submit for Approval
3. Timesheet status changes to “Pending”
4. Approver is notified

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Approval Status

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Approving Timesheets (Managers)

1. Go to Timesheets
2. Filter by “Pending Approval”
3. Review each timesheet:
   • Check hours are reasonable
   • Verify job links correct
   • Review notes and descriptions
4. Click Approve or Reject
5. Add comment if rejecting

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Handling Rejections

If your timesheet is rejected:

1. Review rejection comments
2. Make required corrections
3. Resubmit for approval

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Time on Jobs

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Viewing Job Time

From a job detail:

1. Open the job
2. Go to Time tab
3. View all time entries:
   • Who logged time
   • Duration per person
   • Total job time

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Job Time Summary

The summary shows:

• Total hours logged
• Hours by technician
• Estimated vs actual comparison
• Billable hours

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Adding Time to Jobs

From within a job:

1. Go to Time tab
2. Click Log Time
3. Enter time details
4. Save

Or use the timer:

1. Click Start Timer in job
2. Work on the job
3. Stop timer when done

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Reports and Exports

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Time Reports

Available reports:

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Generating Reports

1. Go to Time Tracker or Timesheets
2. Click Reports or Export
3. Select report type
4. Choose date range
5. Download (CSV, PDF, Excel)

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Payroll Export

Export for payroll systems:

1. Go to Timesheets
2. Select pay period
3. Filter approved timesheets only
4. Click Export for Payroll
5. Choose format (CSV, ADP, etc.)

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Time Tracking Rules

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Overtime Calculation

System calculates overtime based on rules:

• Daily: Hours over 8/day
• Weekly: Hours over 40/week
• Custom: Your organization’s rules

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Minimum Time Increments

Time may be rounded:

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Break Policies

Configure break deductions:

• Automatic: Deduct after X hours
• Manual: Enter break time explicitly
• None: No break tracking

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Tips and Best Practices

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For Accurate Time

• ✅ Start timer when beginning work
• ✅ Stop timer during breaks
• ✅ Add descriptions for context
• ✅ Link time to jobs when possible
• ✅ Review entries daily

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For Technicians

• ✅ Use the timer for real-time accuracy
• ✅ Include travel time if billable
• ✅ Note any delays or issues
• ✅ Submit timesheets promptly
• ❌ Don’t estimate—track accurately

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For Managers

• ✅ Review timesheets weekly
• ✅ Check for unusual patterns
• ✅ Provide feedback on time tracking
• ✅ Ensure consistent practices
• ❌ Don’t approve without review

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Troubleshooting

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Timer Won’t Start

1. Check you have an active session
2. Refresh the page
3. Check for browser permissions
4. Try a different browser

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Lost Time Entry

1. Check the date filter
2. Search by description or job
3. Check “All Entries” view
4. Contact admin if not found

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Timesheet Won’t Submit

1. Check all required fields
2. Verify total hours reasonable
3. Check for system validation errors
4. Contact manager if issues persist

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Time Not Appearing on Job

1. Verify time entry is linked to job
2. Check the correct job ID
3. Ensure time entry is saved
4. Refresh the job view

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