Timesheets

This guide covers how to track time, manage timesheets, and process payroll data in Taskr.

Accessing Timesheets

Navigate to Timesheets from the sidebar or go to /timesheets.

Timesheet Overview

Dashboard

The timesheet view shows:

Section	Content
My Timesheet	Your current timesheet
Pending Approval	Timesheets awaiting review
Team Overview	Team hours summary
Period Summary	Current pay period totals

Views

View	Description
My Timesheets	Your own time entries
Team	All team member timesheets
Pending	Awaiting approval
Approved	Already approved

Time Entry

Adding Time Entries

Go to Timesheets
Click on day/time slot
Fill in details:
- Date (auto-filled)
- Start Time
- End Time
- Job (optional)
- Notes
Click Save

Entry Fields

Field	Required	Description
Date	Yes	Work date
Start Time	Yes	Clock in time
End Time	Yes	Clock out time
Break	No	Break duration
Job	No	Associated job
Task	No	Specific task
Notes	No	Description of work

Quick Entry Methods

Method	How To
Click & Type	Click day, enter times
Drag to Create	Drag on timeline
Copy Previous	Duplicate from earlier entry
Apply Shift	Use scheduled shift times

Time Tracker

Real-Time Tracking

Use the Time Tracker (/tracker) for live tracking:

Click Start Timer
Select job (optional)
Work on task
Click Stop when done
Entry saved to timesheet

Tracker Features

Feature	Description
Live Timer	Running clock display
Job Selection	Link to specific job
Notes	Add work description
History	Recent entries

Timesheet Workflow

Submission Process

Employee Enters Time
        ↓
Submits Timesheet
        ↓
Manager Reviews
        ↓
Approved or Returned
        ↓
Ready for Payroll

Submitting Your Timesheet

Review entries for accuracy
Ensure all days have entries
Click Submit for Approval
Wait for manager review

Timesheet Statuses

Status	Meaning
Draft	Being edited, not submitted
Submitted	Sent for approval
Approved	Manager approved
Returned	Sent back for corrections
Processed	Included in payroll

Approving Timesheets (Managers)

Approval Workflow

Go to Timesheets > Pending
Review employee’s entries
Check hours and job codes
Click Approve or Return
Add comments if needed

Bulk Approval

Select multiple timesheets
Review summary
Click Approve Selected
Confirm

Returning Timesheets

If corrections needed:

Click Return
Add explanation
Employee notified
They make corrections and resubmit

Pay Periods

Period Types

Type	Duration
Weekly	7 days
Fortnightly	14 days
Monthly	Calendar month
Custom	Organization-defined

Period Dates

The current period is displayed on the timesheet. Navigate between periods using the date selector.

Job Costing

Linking Time to Jobs

Time entries can be linked to jobs for:

Accurate job costing
Project profitability
Client billing
Resource tracking

Job Time Report

View time by job:

Go to job details
Click Time tab
See all time entries
Total hours displayed

Overtime

Overtime Rules

Taskr can track overtime based on configured rules:

Rule Type	Example
Daily	Over 8 hours/day
Weekly	Over 40 hours/week
Weekend	Saturday/Sunday work
Holiday	Public holiday work

Overtime Display

Overtime shows on timesheets:

Regular hours
Overtime hours (by type)
Total hours

Break Tracking

Recording Breaks

Method	How
Manual Entry	Enter break duration
Clock Out/In	Stop and restart timer
Automatic	Deducted based on rules

Break Rules

Configure in Settings:

Minimum break duration
Automatic deduction
Paid vs unpaid breaks

Reports

Timesheet Reports

Report	Shows
Hours Summary	Total hours by person
Job Hours	Time by job/project
Overtime Report	OT hours breakdown
Attendance	Clock in/out times
Payroll Export	Data for payroll system

Exporting

Select date range
Choose report type
Apply filters (employee, job, etc.)
Export to CSV/Excel

Payroll Integration

Export for Payroll

Ensure all timesheets approved
Go to Reports > Payroll Export
Select pay period
Review totals
Export file

Integration Options

System	Integration Type
Xero	Direct sync
QuickBooks	Direct sync
MYOB	Export/import
Manual	CSV export

Mobile Time Entry

Using Mobile

Employees can track time on mobile:

Start/stop timer
View current timesheet
Add entries manually
Submit for approval

GPS Tracking (If Enabled)

Optional GPS features:

Location on clock in/out
Geofenced job sites
Travel time tracking

Best Practices

For Employees

Enter time daily
Link to correct jobs
Add descriptive notes
Submit on time

For Managers

Approve promptly
Review for accuracy
Check job allocations
Address issues early

For Payroll

Set clear deadlines
Consistent period dates
Verify before export
Backup data

Troubleshooting

Common Issues

Issue	Solution
Can’t edit entry	Check if submitted/approved
Missing job	Verify job exists and active
Wrong hours total	Check break deductions
Can’t submit	Ensure all required fields filled
Timer not saving	Check internet connection

Back to People Overview | Back to Documentation Index

​Timesheets

​Accessing Timesheets

​Timesheet Overview

​Dashboard

​Views

​Time Entry

​Adding Time Entries

​Entry Fields

​Quick Entry Methods

​Time Tracker

​Real-Time Tracking

​Tracker Features

​Timesheet Workflow

​Submission Process

​Submitting Your Timesheet

​Timesheet Statuses

​Approving Timesheets (Managers)

​Approval Workflow

​Bulk Approval

​Returning Timesheets

​Pay Periods

​Period Types

​Period Dates

​Job Costing

​Linking Time to Jobs

​Job Time Report

​Overtime

​Overtime Rules

​Overtime Display

​Break Tracking

​Recording Breaks

​Break Rules

​Reports

​Timesheet Reports

​Exporting

​Payroll Integration

​Export for Payroll

​Integration Options

​Mobile Time Entry

​Using Mobile

​GPS Tracking (If Enabled)

​Best Practices

​For Employees

​For Managers

​For Payroll

​Troubleshooting

​Common Issues